7 To-Do List Hacks That Actually Work (No More Overwhelm!)
Video Overview & Insights
Struggling with an endless to-do list? In this video, I reveal 7 simple rules I use to stay on top of my tasks without feeling overwhelmed. From managing energy levels to clearing mental clutter, these tips will help you get more done with less stress. Plus, don't miss my bonus mindset tip at the end—it might just change how you think about productivity forever.
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yeah same, endless lists get wild. akiflow really helped me manage without the chaos. great vid, some solid tips here too!
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CHAPTERS:
Hey Tiago! I'm wondering if you can provide insight into this question I still have (or anyone else): I consistently only plan for 3x tasks max per day at the beginning of the day but....I work a 9-5 job that contains constant emailing back and forth. Sometimes and email will come in that needs actioning that same day OR quickly. Taking into account some proper triage on what emails are "actually important", the reality is that some of those emails do need actioning. So...my list easily grows from 3x tasks to 5,6,7+ throughout the day.
Do you have any tips on how I can effectively handle this? Just seeing my to-do list grow in this way throughout the day starts to take a toll on my motivation...I'm sure you have some cool tips here?!
00:00 - 00:15 Intro
00:15 - 00:51 Rule 1
the energy level tip is the only one here that actually matters, the rest is just repackaging GTD with a new font. use Akiflow if you want the capture part to actually stick.
00:51 - 01:24 Rule 2
01:24 - 01:53 Rule 3
Letting go of the need for a "perfect" to-do list really helps stop the procrastination loop.
01:53 - 02:30 Rule 4
02:30 - 03:23 Rule 5
2-minute rule is counterproductive for ADHD people, as counterproductive as Pomodoro technique etc
03:23 - 04:00 Rule 6
04:00 - 04:32 Rule 7
yeah same, the energy matching tip is the one i keep forgetting. Akiflow actually helps me see that at a glance which is the only reason i remember it now.
04:32 - 05:35 Bonus rule
05:35 - 06:28 Pillars of Productivity
I like the idea that you shared ❤
Thank you
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What happens when you dont have a high energy period? Im 67 and I rarely see high energy times anymore. But I still have a to do list.
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For half of the video I was thinking you were created by Ai.
Only after seeing your youtube silver button I believed you are a human . Great video.❤
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Which app is it ?
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Too techy for me. Having things on my phone just stresses me out more! I'm happy to have a list on my phone of tv shows or movies i want to watch, but for important things, I prefer to write them in a physical notebook. I don't want to be "carrying" around that stuff in my phone. That's just me, though.
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The bonus tip alone deserves a full video. Letting go of guilt around unfinished tasks is such an important mindset shift. Thank you.
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this video made productivity feel less stressful and actually doable for once 💯
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Are you half white half Asian? You kinda look like Elon musk
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Omg elon musk you look like elon 😂❤❤❤
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3 tasks per day is hilarious 😹
More User Perspectives
What’s that to do app you’re using?
@AmalRafeeqWhat app do you use?
@sanketsharma0113You can prioritize your own tasks and choose to do 3 per day for example, that’s fine! But what about when some of the tasks that you need to accomplish are not necessarily yours to decide? Let’s assume for a moment that you have selected your 3 priority tasks for the day and later comes your boss and requests you to do something that was completely out of your scope… that breaks your focus and you need to reorganize and prioritize again. Your recommendation seems to fit when you are in total control of your activities, but do you have a suggestion for the situation I just mentioned?
@KurosakiYasutoraThis to-do list system is very helpful for staying organized, thanks for the tips!")।
@MdNayem-vj4qhDude says content consumption doesn't even go on the list, then concludes the video with a book rec...
@apostateturtle1960GTD é vida
@productivity1006Poor mans Elon Musk
@SuvroRay-q7tgoated
@zachhbtwwVery nicely done.
@CaroleDMercurNicely explained and easy to understand.
@FuntaDontaVery clear and concise explanation.
@NoinsMualyThis content is very high quality.
@IygfZadcSimple and effective explanation.
@shanoncjackWould you recommend daily tasks going in this list or kept separate?
@Heatherd1116Clear and easy to follow.
@RosarioMestroThis was really informative and easy to follow, great work explaining everything clearly
@NishantMalhotra-c6cReally good content, keep it up.
@FugGeheThat was really impressive.
@NiNguyen-o7pGood job on this video.
@DhhdhdSgjshsvThis was so clear and simple.
@GogeBailyAnother thing I'd personally suggest to people with perfectionist tendencies is to let the urge to make your to-do lists 'perfect' go away. You don't have to have a super, neat and tidy list ready for the day. It doesnt have to be that put together, infact, if you attempt at it, you might just procrastinate more.
@Ashley-nq5lx0:05 I don't think I want that "surprisingly powerful bonus tip", bro! 😂
@slimeminem7402The delivery was great.
@GilbertoKuhl-q6rI love the sticky note Hell you presented in the third minute of the video. I don't "kick the can down the road" by moving a task to "tomorrow". I delete it and check in "tomorrow" to see if it is still relevant.
@harrywoodell7008For movies and tv shows, I have a list. If someone recommends something or I see a trailer somewhere and it catches my eye, it goes on the list. If I have time or feel like watching something, I pick one at random and watch it. No scrolling for ages, just pick and go.
Rather than having them as a to-do that feels like an obligation, I treat it like a resource for when I want it.
@tiagoForte I love the information you provide. Always insightful. Some problems arise with ADHD sometimes. For instance the 2 minute rule. If one where to attempt to knock out a simple task that only takes a couple minutes... it's limitless to the distraction that would ensue because it's a type of task switching. I'm interested to see if integrating in a "quick list" for simple quick tasks would be of benefit. "when you get up and want to knock out some things to build momentum" saving those things for a boost of energy to get out of a rut maybe...? Thanks again!
@SmokyMountainTechWhat task manager do you use?
@bardcorebushОго, секундомер Агат на 0:55 😁
@AtomskJD-2 minute rule,do any task that can take less time righy away when it comes to mind
-priotise three most important tasks per day
-Do tough tasks in the morning when energetic
task 001 : get a pillow to prevent stiff neck after hammock @04:17
@ovunctezer7435Very helpful!
@ZebraMDpodcast3:24 🗒Tip for peeling off Stick-It notes without curling: Pull them downward (toward you), not upward. It might not feel intuitive, but the note will stay nice and flat.
@sansvitalIs this Elon’s little brother?
@EB-gt1pq