My Task & Project Management System
Video Overview & Insights
Sponsor: 3i P10 Ultra
How do you handle task and project management? Any specific apps or systems you use?
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Todoist has a shortcut feature in the desktop version that allows you to quick capture with without changing apps. On my desktop, I press control -spacebar to get a quick entry box.
Let's talk about how I do task and project management in Todoist.
As an Amazon Associate Christopher Lawley earns revenue from using Amazon links on this channel. Other links maybe affiliate links as well.
Wow that bag checlist is clutch!
## Links
+1 on not using the inbox. i use Akiflow for task management, works well.
Check out all my work here: https://chrislawley.me
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planning and organizing workflows ahead of time saves so much headache setting things up on plansom keeps project goals clear and on track
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interesting take, feeling the importance of due dates. i've used Akiflow for capturing tasks and really like its structure.
* My Shortcuts Gallery: https://theuntitled.site/shortcuts
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skipping the inbox entirely is underrated. dating tasks on capture is how Akiflow works too and it actually sticks.
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Akiflow handles this exact setup really well, inbox to due date in one spot.
* Website: https://theuntitled.site
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yeah same, the inbox review step sounds clean in theory but i used to skip it constantly in Sunsama until the whole system fell apart. I use Akiflow for better performance
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* My NEW Wallpaper Pack: https://chrislawley.gumroad.com/l/202WallpaperPack
Don't forget to get the GTD
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### Apps:
Inspired/informed by David Allen’s Getting things Done I use Apple Notes for information management, Calendar for time management, Reminders for task management. In the world of GTD any objective requiring more than two actions is a project. I have a note and a reminder list for every project. The project note includes a link to the reminder list and all of the reimders in the list have links back to the note. Hard deadlines go on the calendar with a link back to the project note. Capture items to Reminders and’ore Notes using Siri,
- Todoist: To Do List & Calendar: https://apps.apple.com/us/app/todoist-to-do-list-calendar/id572688855?uo=4
### Shortcuts:
high quality and useful video thanks a bunch.
- TaskCut: https://www.icloud.com/shortcuts/e905988e3a4d435aa97265aafcc77a80
- ActionCut: https://www.icloud.com/shortcuts/86a1e0ec432142a78c8c4e75eb25723e
guys i bed you for help regarding @26:20 is it good to incorporate obsidian and is it possible? i need a solution when most of my projects do have so may steps as im in tech an i have to write documentation like a read-me im just getting started im so overwhlmed i barely even know what i want i hope ppl can ask me the right questions and suggest the best solution based on my answer i tried ai its such a waste of time
- Bag Checklist: https://www.icloud.com/shortcuts/cf688d466e044a8b8bc4210a0d6a0672
### Video Recommendations:
Interesting, thank you 🙏
https://youtu.be/h8WtYq2NSbM
https://youtu.be/LqJWPZzU46k
The way you use shortcuts here is very powerful. I've never figured out how to use shortcuts like this before... You think apple would make it easier to discover these features.
https://youtu.be/sJYT0QW31mI
https://youtu.be/YvCsZY2g5gU
I did my taxes after this video. 🥲
https://youtu.be/rzqWgOAejUQ
## Chapters
This is was so helpful and informative. Looking forward to start using todoist. Thank you!
Intro 00:00
The Pillars 00:24
I'm shocked about the deadline feature too. Actually, it was the reason I moved from TickTick to Todoist. I need to mark an actual deadline for my work task, but my self-asigned day I want to work on it might be different. Just having a reminder does not work for me, since it is too easy to dismiss. And, personally, I love the calendar view (the reason why I was in TickTick when Todoist didn't have it) since it allows me to see my week including the events and do some light time blocking with my tasks.
The App 03:18
The Setup 04:11
Hey Chris! Why did you switch from Things 3 to Todoist any specific reason?
Sponsor: 3і 05:29
Capture 07:54
Really love the set up for personal and work projects and the shortcuts integration with the action button. Question though, would these shortcuts work with things 3?
Be An Editor 12:18
The Inbox 14:18
Yeah after being someone that followed productivity podcasts, youtube channels, and read tons of books on the subject I found through my own trial and error it really doesn't need to be complicated. I also follow the Notes and Tasks Pillar approach. I keep it very simple. Like you I also use Todoist and Obsidian and just link project notes to the project in todoist.
The Today View 16:33
Repeating Tasks 19:05
Finally someone that makes sense.
Repeating Projects 20:20
The shortcuts link doesn’t load 😢
The Details 23:18
never thought of it this way, thanks!
More User Perspectives
You seem to be losing weight. Are you in good health?
@jay4239The useless sponsored ruined the whole vibe
@thedeepholeJesus Christ homie, get to the point!
(Appreciate you)
Christopher, love this video. However the shortcuts that you linked to your action cut and note cut do not work for me. Is it still possible to get them??
@bobrichardson8902How do you create ‘sub-projects’ under #work for example… i see that you have a simple drop down that includes your various projects.
@trent.langleyI love Todoist. But I went all in on ClickUp and haven't looked back. The mobile app is nowhere near as good as Todoist but the desktop offers loads more.
@willhelliwellChris, this is one of your better videos. ❤
@reinventingrene6:00 looks cool. But it did miss an edge.
@VHobbies-c2uJust did my taxes 😩😩😩
@TreborrayIf you have an apple watch, you can utilize todoist and actually have it integrated within your Google calendar as well
@i_quilHaha, can't believe you did this for free for Todoist 🙂 Yes, most task managers can do the basically same thing, but I find Todoist and Things to be the prettiest as well. Wonderful UI and rock solid in performance. Myself I'm in the Notion eco system where I also use Notion Calendar with all internal integrations. The cost is higher than for a Todoist only setup but I'm using everything that Notion comes with, AI inclusive for 20USD/m. Ain't as pretty as Todoist must confess.
I've been a paying Todoist user for years but I made the whole thing too complicated for myself. I downgraded to the free version and I'm using it for some very simple everyday/home stuff.
Love this video. Question. What is the biggest difference between ToDoist and Apple Reminders? They seem so similar.
@CaffeineByTwilightyoutube standard license => downvote, close tab.
@jeffreycliff922How come your ipad dock is so small like a macbook?
@MohammadImranKhalilThanks for this. Love the no-nonsense (anti-porn) approach. Have you done a similar video about your note taking pillar as well?
@MichaelPierce66Thanks, very nice tutorial. Hope that todoist would sometimes let users try their PRO features in trial mode. Or waiting for Things to make an update and include some of that killing features that todoist has now
@timurbabakulyev8303"You don't have to buy my course or my template..." Shots fired 😂
@jahshuahIn three months you will be using a different app - I’ve wasted so much money following your app recommendations. You’re clearly being paid by these app developers.
@DanBuellThanks for sharing your process! Learned a few things with on how to automate into another app. Sweet! By the way, I’m a huge fan of the inbox 😆. It’s my planning space everyday! I won’t add the task If I have to think about when it’s due. Whatever removes friction to adding the task.
@vegahwnice Video. Why you switch from apple reminders to ToDoist?
@johe9858OK, this may sound dumb but my latest productivity booster is playing youtube vids at 1.6X speed. Instead of drifting off, I actually watch it and have to pay attention.
@pauldacus4590Like you, I also moved from Things 3, to Reminders, to Todoist. My main issue with Todoist is that completed projects (archived) are not searchable and I cannot see details of when I completed them. Todoist projects are more like lists than projects. So, I have to move them away to Things/Apple Notes to keep track of completed projects as well as search through them
@monointelectual5446Tried a few productivity tools, but I ended up sticking with Axalem for its clear focus and energy boost.
@VoidjodffComfort zone was my biggest podcast find of the year, I’ve been a long time fan of Mac geek gab, , but it gets old after a while also Mac Sparky like his stuff and the usual suspects that used to have fresh episodes Radio Lab, this American life are pushing everyone towards pay walls and repeating episodes from years ago, barely listen to them anymore!
@JacanaProductionsDo you use your iPad for entertainment like movies and shows? If so make a video. By the way love your content. :)
@VrindaTrivedi-op2nji think the only other tip i use that’s helpful is like category blocks. not the usual time blocking approach, but assign a block like “personal” and make sure either side of the block i have non-productive time to transition to the next block. it has also naturally works with my job where i turn up, have about 90 minutes to get some stuff done, then a couple of blocks of meetings, then wrap up the day with another block, mostly planning or catch up work.
@mabs-O_o