My Top 5 FREE Task Management Apps That Changed My Life!
Video Overview & Insights
In this updated task management app guide, I share my top 5 free task management tools for small businesses in 2026.
Akiflow is the ones that suits me the best personally
I break down each of my favourite task management apps and help you identify the best free solution for your small business.
✅ Get started with Sheetify CRM (My Google Sheets CRM for Small Biz) here ➜
Todoist keeps showing up on these lists for good reason, been using it for years.
https://www.sheetifycrm.com/products/sheetify-google-sheets-crm-template
(Discount code SHEETIFY10OFF for 10% off!)
Something that helped me was stopping trying to fight how my brain actually thinks (non-linearly) and finding a tool that matched that instead of the other way around. I actually ended up building my own after not finding what I needed. Still rough around the edges but if anyone's curious it's called Branchify. Always looking for feedback.
► Ready to get started with one of the task management apps we mentioned in this video?
✅ Get started with Google Tasks for free here ➜
But Monday is not free at all :'(
https://tasks.google.com/
✅ Get started with Google Keep for free here:
Helpful video! Curious if anyone here has tried Orangescrum for managing tasks.
https://keep.google.com/
✅ Get started with ClickUp here ➜
Thorough review. I am in the process of "de-Googling" so Google Tasks & Keep are off the table right away: they read and capture data about everything you do and write in order to sell it. 75% of their revenue is ad revenue and they sell your data as part of that. AI only extends their reach.
https://try.web.clickup.com/ayx4nc1ozfb9
✅ Get started with Monday here ➜
Really helpful list. There are so many task apps now. Our team recently started using Orangescrum and it's been pretty smooth for managing tasks.
https://mondaycom.grsm.io/stewartgauld3125
✅ Get started with Todoist here ➜
Absolutely brilliant stuff.
Stumbled on your channel by chance and couldn't be happier.
Fantastic content and delivery. Subscribed and many thanks and success to you.🎉
https://www.todoist.com/
*IMPORTANT NOTE: The ClickUp and Monday links up above are an affiliate links, which means we will get a commission if you upgrade to a paid plan through these links (with no extra cost to you), this helps support our channel and we thank you in advance!
How will AI impact this market?
► Relevant video resources mentioned in this task management app guide:
Learn how to use Google Tasks here:
Thanks so much! You helped save me a lot of time reading through information on each of these ❤
https://youtu.be/8U8OUKp-dVI
Learn how to use Google Keep here (tutorial):
I really love "Anylist". £13.49/year & just really great. You should review it
https://youtu.be/HCYXAuB-Yik
Learn how to use ClickUp here (tutorial):
👏
https://youtu.be/4-FG_OQ6T-0
Learn how to use Monday here (tutorial):
Okay, I had no intention of subscribing at first but this was so well done and informative I was left no other choice! Thanks so much for making this!
https://youtu.be/7i-PSMUCoPI
► Today we navigate through the below chapters for this task management app guide:
You're not understands anythings.
0:00 Intro
00:55 Google Tasks
Great info
02:22 ClickUp
03:37 Google Keep
Thanks for the video. I’m searching for an app that works well in both Windows and Mac OS, and that I can easily toggle between multiple projects but also display by priority level (e.g., high, med, low) across said projects. Is there anything in your list that comes to mind?
05:12 Monday
06:04 Todoist
Just subscribed to support you, keep up the good work ❤
07:00 Outro
► Are you interested in joining our small business community?
Good video but did not find anything there that meets my needs. Don't tell me I have to write my own?
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Let me know if this task management app guide was helpful. Also, if you require any help or support, make sure to get in touch with us today.
Stewart, do you do one on one consulting, coaching and even programming/customizations for individuals and their businesses?
Thanks for watching and enjoy!
#tasks #taskmanagement
Hi Stewart. Thanks for making this. A kind request to make 1 video on 5 open source task management apps that can be used in offline or online mode. Thanks again.
More User Perspectives
Another great one. Thanks Stewart.
@BuiltToLastTV1. AbstractSpoon TDL
Aussie.(Sorry!)
Absolute hidden genius.
Good if solo.
Massive feature set.
2. TickTick
Not free but so good that's irrelevant.
Good for solo or collab.
Ideal for lifestyle.
3. Obsidian
Markdown editor
Total boss due to vast plugin library
Tasks is not the primary use case but it's gold as a "second brain"
But Sheetify would be a go-to if I needed business elements.
I tried todoist, didn't like the modern visuals, whitespace & minimalist approach "guess what this area of the GUI is for"! I like structure & fields.